🤝 SmartRecruiters | Rediscovery

This article is for setting up a two-way integration between SeekOut and SmartRecruiters. To learn about the one-way export feature, see our article here.

Sort through candidate data from your ATS using SeekOut's powerful search engine and filters. Your SmartRecruiters data is mirrored within SeekOut every day, and SeekOut enriches your data with social links, work history, and education. SmartRecruiters Stage and Status filters are available in a collapsible search menu.

Before You Begin

Note: Please contact your Customer Success Manager or our support team so we can coordinate your integration setup.

You need to create a new API key in your SmartRecruiters account.

Create your API Key/SmartToken

Login to your SmartRecruiters account, click your user icon at the top right, and select Settings / Admin. On the settings page, select Apps & Integrations from the Administration section.

Select the Credentials tab and click New Credential.

Choose API key and click Next. Enter SeekOut Rediscovery in the Credentials name field and click Generate. Copy this key to a safe place; you'll be entering it in SeekOut.

Setting up the SmartRecruiters Integration

Accessing Integrations

Click your name at the bottom left of the SeekOut dashboard, then select Integrations.

Note: Don't see the Integrations option in your menu? Contact your Customer Success Manager or support@seekout.com and ask to enable ATS integrations for your org.

On the Integrations page, click + Add a Connection to open the list of applicant tracking systems. If you've set up an integration with SeekOut before, your current integrations will be listed on this page. Click the plus sign + at the top of the page to open the ATS list.

Connecting to SmartRecruiters

On the Integrations page, click + Add a Connection. Locate SmartRecruiters from the list of integrations and click the Connect button.

Note: If you have set up an integration previously, click the + next to the list of integrations at the top of the page to open the Add a Connection pop-up.

On the Capabilities tab, check the box next to Rediscovery. Click Confirm Choices to continue to the next step.

On the Credentials tab, enter your SmartToken.

Click Submit to save your credentials. SeekOut will automatically attempt to verify your connection. If you also have a SmartRecruiters Export integration enabled, you will be prompted to choose a job from the dropdown list. Select a job to send a test candidate to and click Verify. When successful, SmartRecruiters will appear at the top of your Integrations page with a green check mark. Navigate to your SmartRecruiters instance and ensure the test candidate is visible and tied to the job you selected.

Removing the Integration

On the Integrations page, click the arrow next to a connected integration to Edit or Remove the integration from your SeekOut account.

Data Import Process

After the integration is setup and passes validation, we will automatically start downloading, indexing, and matching your candidate and job data. Depending on the number of candidates and jobs, this can take several days.

Once the first full download is complete, the integration will periodically check your ATS and only download additional data when it detects a change. Depending on how many changes are detected, the update process can vary in length from a few minutes to several hours.

How to use Talent Rediscovery

Click Your ATS on the Search page to view candidates from SmartRecruiters.

Your ATS has the same search functions that are available in the Public Profiles tab. Use keywords, Boolean, power filters, and diversity filters to refine your search. 

ATS Insights 

SeekOut aggregates candidate data from your ATS and displays interactive charts for diversity, location, current/previous company, job title, and much more. Hover your mouse over a row to see how many candidates share that data point, and click on a row or use filters to refine your results even further. 

Print & Export Insights 

Click Print to print the current page. Use your browser's printer settings to select how many pages of data you wish to print. 

Click Export to export the data on the current page to a spreadsheet. You can download it as an XLSX file or view it in Excel Online. The spreadsheet has information and charts (when applicable) for the following candidate data: 

• Location 

• Current Company 

• Current Title 

• Past Company 

• Past Title 

• Skills 

• Years of Experience 

• Years in Role 

• School 

• Degree 

• Major 

• Diversity 

• Industry 

• Company Size 

• Other

  • Certifications 

  • Languages 

  • Groups 

  • Interests 

  • Honors/Awards

Matching

SeekOut uses a candidate's LinkedIn URL as the primary identifier for matching their ATS profile to their SeekOut profile. If there is no LinkedIn URL found in the candidate's resume or job application, other pieces of information will be used to try to match the candidate including GitHub URLs, job history, education history, etc.

When a profile isn't matched, SeekOut will not enrich it with additional info. The profile will appear without a LinkedIn URL in the Your ATS tab. Only info mirrored from the ATS (including the resume) will be shown in the profile. 

Unique Features in Your ATS

SmartRecruiters Filters

• Status (e.g. Rejected, Active)

• Sub-status (e.g. Interview 2, Phone Screen 3)

• Job

• Rejection Reason

• Withdrawal Reason

• Source

• Last Updated

SmartRecruiters Details

• Last Updated

  • When the candidate data was last updated from your ATS

• Applications

  • Job/Requisition name - Status, Sub-status

• Contact info

• Attachments

  • Clickable documents that are searchable and readable in SeekOut

Webhooks

SeekOut will automatically create the following webhooks in your SmartRecruiters instance:

• candidate.deleted

  • This webhook notifies SeekOut when a candidate is deleted in SmartRecruiters so matched candidates in the Your ATS tab are updated accurately.

• job.status.updated

  • This webhook notifies SeekOut when a job is updated or deleted in SmartRecruiters so the job list in the Your ATS tab is updated accurately.

This section is for your reference only. You don't need to manually create these webhooks.