🤝 SmartRecruiters | Export

SeekOut integrates with SmartRecruiters, allowing you to export candidate data from SeekOut and turn it into SmartRecruiters candidate profiles complete with contact information and work/education history. Candidate data can be sent to SmartRecruiters as prospects, or they can be attached to an existing job.

This article covers how to set up your integration, as well as how to export candidate info from SeekOut to SmartRecruiters.

Setting up the SmartRecruiters Integration

Accessing Integrations

Click your name at the bottom left of the SeekOut dashboard, then select Integrations.

Note: Don't see the Integrations option in your menu? Contact your Customer Success Manager or support@seekout.com and ask to enable ATS integrations for your org.

On the Integrations page, click + Add a Connection to open the list of applicant tracking systems. If you've set up an integration with SeekOut before, your current integrations will be listed on this page. Click the plus sign + at the top of the page to open the ATS list.

Connecting to SmartRecruiters

On the Integrations page, click + Add a Connection. Locate SmartRecruiters from the list of integrations and click the Connect button.

Note: If you have set up an integration previously, click the + next to the list of integrations at the top of the page to open the Add a Connection pop-up.

On the Capabilities tab, check the box next to Export. Click Confirm Choices to continue to the next step.

Click Submit to save your credentials, then click Next.

On the Verify tab, click Authenticate. This will take you to your SmartRecruiters login page. After logging in, you'll be redirected back to SeekOut's integration page. Choose either Export as Prospect or select a job from the jobs list and click Verify. SeekOut will send a test candidate to the job you selected. When the ‘All Good’ message appears, click Finish and ensure the test candidate has been successfully added to your ATS.

When successful, SmartRecruiters will appear at the top of your Integrations page with a green check mark.

Removing the Integration

On the Integrations page, click the arrow next to a connected integration to Edit or Remove the integration from your SeekOut account.

Authentication

SmartRecruiters uses OAuth and requires you to authenticate your connection before exporting for the first time.

Authenticate while on a Search page

While searching for candidates, click More at the top right of the candidate list. Click Authenticate with SmartRecruiters and login to your SmartRecruiters account. 

Authenticate from within a Project

While in a SeekOut project and click Export at the top right of your candidates. Click Authenticate with SmartRecruiters and login to your SmartRecruiters account. 

Click Allow Access and you will return to SeekOut. The option Authenticate with Smart Recruiters will be replaced with Export to Smart Recruiters.

Exporting from SeekOut to SmartRecruiters

Note: SmartRecruiters requires each candidate to have an email address before you can export them from SeekOut.

Use the Get Email button on a profile to obtain their contact info, or check the box Generate dummy email addresses for candidates in the confirmation pop-up before exporting.

To export all candidates in a project to SmartRecruiters, go to your SeekOut project, click the Export icon and choose Export All to Smart Recruiters. Contact information such as email addresses and phone numbers will only appear in your export if you click Get Email for All and Get Phone for All before exporting.

Alternatively, you can export select candidates from SeekOut by clicking the box next to their profile, clicking Export and then selecting Export X to SmartRecruiters. With both methods, clicking Export to SmartRecruiters will cause a pop-up window will appear.

You can select a job from the dropdown menu or export the candidates as prospects. Check the box Generate dummy email addresses for candidates, then click the Export button to export candidates to SmartRecruiters. If successful, you will see a confirmation pop-up message that says "Export Complete."

Note Only published jobs will be available in the Select Job dropdown menu.

Additional Notes

Duplicate Profiles

By default, SeekOut will not transmit profiles that have already been successfully exported. Candidates that have been exported will display a confirmation icon and the name of your ATS in their SeekOut profile.

Check the box Include previously exported candidate(s) if you're exporting the same candidates to your ATS again.

NOTE: SmartRecruiters does support duplicate check functionality. When you export the same candidate a second time, SmartRecruiters will update the candidate record.

• Jobs: If a candidate is exported a second time to another job, the new job will be shown in your ATS at the top of the candidate page, and the previous job will be shown under Other Applications.

• Contact Info: The candidate's contact info (email and phone number) will not be overwritten or changed when exporting them a second time from SeekOut. However, if you exported the candidate without a phone number the first time and then exported again with contact info, SmartRecruiters will attempt to update the candidate record with the previously missing contact info.

What fields are sent from SeekOut to SmartRecruiters?

• Candidate

  • Name

  • Email

  • Phone Number

  • Internal (boolean value)

  • Source

• Education

  • Degree

  • School

  • Start/End Dates

  • Current Education (boolean value)

• Experience

  • Company

  • Title

  • Description

  • Start/End Dates

  • Current Job (boolean value)

    Job Filtering

    End users will only see jobs with a posting status of ‘PUBLIC’ in SmartRecruiters

What do dummy emails look like?

When you check the box "Generate dummy email addresses" before exporting to your ATS, then SeekOut will create email addresses and send them along with each candidate who doesn't already have an email associated with their SeekOut profile.

The email addresses generated by SeekOut will look similar to these examples:

• no-email--352233856@seekout.example.com

• no-email--828794187@seekout.example.com

• no-email-1047659244@seekout.example.com

Other Information

SeekOut integrates with many other HR systems. If you need help setting up an integration or need assistance troubleshooting, please contact support@seekout.com.