Pipeline Insights

Pipeline Insights integrates with your applicant tracking system (ATS) to distill your recruiting activity and data into three informative tableaus for recruiters, talent acquisition leaders, and funnel reporting.

Is my ATS Supported?

Currently, Pipeline Insights is available for users of Greenhouse, Workday, and iCIMS.

My Reqs

The My Reqs section is designed for the individual recruiter. It provides real-time insights to suggest the next best action for a recruiter’s active desk.

Views in My Reqs

Volume

Measures how many incoming applicants you have for each of your open job requisitions. Pipeline Insights will highlight job reqs that have too many or too few applicants.

Pipeline Insights will offer recommendations for actions based on the candidate data in your pipeline. For instance, if you have too many applicants, you can use the Applicant Review feature to quickly accept or reject candidates based on how closely they match your job requisition. 

Velocity

This tracks how well you're meeting your candidate experience goals. Click on a requisition to view the candidates who have applied, what recruitment stage they're in, how long they've been in that stage & how long ago they first applied for the job.

A candidate is considered stale if they've been in a stage for too long with no activity from your hiring team. Keep stale candidates engaged by reaching out or following up appropriately.

Conversion

The Conversions section shows you the ratio of candidates who have been interviewed vs how many job offers have been presented. A lower number is better, with the ideal ratio being four interviews for every one job offer.

The amount of time it takes to fill a job requisition can dramatically increase if too many interviews are performed, so it's a good idea to monitor this number and re-align with your hiring manager if it gets too high.

Diversity

This section helps you understand how well you're meeting diversity goals for your job requisitions. Generally you'll want to have at least 25% of your candidates coming from underrepresented communities (URCs). Pipeline Insights uses SeekOut's diversity inferences to determine if a candidate is from a URC, it does not use data from your ATS for this calculation.

If you find yourself not hitting diversity goals, you can use the Diversity Boost feature to help highlight talent from URCs.

Past Hires

This area details the recent hires made by your recruiting efforts. You'll see a list of employees along with the job title they were hired for as well as how they were sourced. You can also toggle between viewing hires from your reqs or all requisitions across your team. 

Next to each employee is a Clone button. Click this button to look for more candidates with skills and experience similar to the employee you've cloned. This is a great way to find new talent based off the successes of your previous hires. 

My Team

This tab is only available to your SeekOut admin. The My Team tab is an overview of your recruiters' progress.

There are five views available. My Team and Volume provide insight into your team’s active pipeline health to proactively address bottlenecks and provide coaching opportunities with your recruiters. Conversion, Diversity, and Hires summarize your team’s performance for the past year. 

To filter specific team members on the My Team tab, click on the Team Members dropdown below 'How is my team performing?' and uncheck any team member you want to exclude from your views.

Views in My Team

My Team

The My Team section is an overview of your recruiters' progress. Here, you have the ability to view reports for each recruiter in order to see how well they're doing. Goals that a recruiter are meeting are highlighted in green, while goals that the recruiter needs coaching or assistance with are in red.

Click View Report next to a recruiter's name to view details about their recruiting journey, including their Volume, Velocity, Conversion, Diversity, and Past Hires. See the section My Reqs above for more information about what each of these sections measure and how to improve your metrics.

Volume 

This area highlights any active reqs that are not progressing at the expected pace. Pace is calculated based on the requisition's open date and the furthest candidate in the pipeline. View this by recruiter or department to identify trends. 

Conversion 

This section looks at a recruiter or department’s candidate conversion over the past year. It highlights the offer acceptance rate as a key output metric for the business. To dive into this data, click View Funnel to see more diversity breakdown and customize date ranges. 

Diversity 

This section tracks whether your team is presenting sufficiently diverse slates to your hiring teams. This is defined by at least one in four (or 25%) of candidates interviewed coming from underrepresented communities.

This information can be viewed by recruiter or department to identify trends. To dive deeper, click View Funnel to see diversity broken down by race and gender. 

Hires 

This section looks at your team’s hires in the past year. It calculates how long it took to get your hire into the pipeline (Time to Source), how long it took to get through your pipeline (Time to Hire), and overall Time to Fill. This can be viewed by Recruiter or Department. 

Funnel

The Funnel tab delivers an interactive graph that gives you a birds-eye view of your recruiting pipeline by source, recruiter, department, and more.

Hover your mouse over a section of the graph to highlight it and see the number of candidates in each stage of the funnel. You can also use the dropdown menus at the top of the graph to narrow your search down even further and customize the date range. The specific data you see here, such as stage names and departments, will depend on the data that comes from your ATS.