🤝 Workable | Export
SeekOut integrates with Workable, allowing you to export candidate data from SeekOut and turn it into Workable candidate profiles complete with contact information and work/education history. Candidate data can be sent to Workable as prospects, or they can be attached to an existing job.
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SeekOut integrates with Workable, allowing you to export candidate data from SeekOut and turn it into Workable candidate profiles complete with contact information and work/education history. Candidate data can be attached to an existing job, or they can be sent as prospects to your Talent Pool in Workable.
This article covers how to set up your integration, as well as how to export candidate info from SeekOut to Workable.
Setting up the Workable Integration
Before You Begin
You'll need an Authentication Token and your API HostName from your Workable account.
Generate a New Authentication Token
Click here to open your Workable Integrations page and click Generate new token. After a brief moment, your new access token will appear.
Copy this token somewhere safe; you'll be entering it into SeekOut.
Find Your API HostName
Login to your Workable account and visit the Company Profile Settings page. Find your Subdomain below your Company name.
Save this subdomain to a safe place; you'll need to enter this into SeekOut.
Accessing Integrations
Click your name at the bottom left of the SeekOut dashboard, then select Integrations.
Don't see the Integrations option in your menu? Contact your Customer Success Manager or support@seekout.com and ask to enable ATS integrations for your org.
Connecting to Workable
On the Integrations page, click + Add a Connection. Locate Workable from the list of integrations and click the Connect button.
Note: If you have set up an integration previously, click the + next to the list of integrations at the top of the page to open the Add a Connection pop-up.
On the Capabilities tab, check the box next to Export. Check Export only as Prospects if you choose not to export candidates to job pools in your ATS. Click Confirm Choices to continue to the next step.
On the Credentials tab, enter your Auth Token. In the API HostName field, enter the following:
https://[subdomain].workable.com
Replace [subdomain] with the Subdomain you saved from your Workable account.
Click Submit to save your credentials, then click Next. SeekOut will automatically attempt to verify your connection when you first set it up by exporting a test candidate as a prospect or to a job in the populated jobs list. Choose either Export as Prospect or select a job from the jobs list and click Verify. When the ‘All Good’ message appears, click Finish and ensure the test candidate has been successfully added to your ATS.
When successful, Workable will appear at the top of your Integrations page with a green check mark.
Removing the Integration
On the Integrations page, click the arrow next to a connected integration to Edit or Remove the integration from your SeekOut account.
Exporting from SeekOut to Workable
Note: Workable requires each candidate to have an email address before you can export them from SeekOut.
Use the Get Email button on a profile to obtain their contact info, or check the box Generate dummy email addresses for candidates in the confirmation pop-up before exporting.
Recommended: Export from a project
To export all candidates in a project to Workable, go to your SeekOut project, click the Export icon and choose Export All to Workable.
Contact information such as email addresses and phone numbers will only appear in your export if you click Get Email for All and Get Phone for All before exporting.
Alternatively, you can export select candidates from SeekOut by clicking the box next to their profile, clicking Export and then selecting Export X to Workable. With both methods, clicking Export to Workable will cause a pop-up window will appear.
You can select a job from the dropdown menu or export the candidates as prospects. Candidates that are exported as prospects will be added to your Talent Pool in Workable.
If you don't have email addresses for all candidates, check the box Generate dummy email addresses for candidates. Click the Export button to export candidates to Workable. When successful, you will see a confirmation pop-up message that says "Export Complete."
Additional Notes
Duplicate Profiles
By default, SeekOut will not transmit profiles that have already been successfully exported. Candidates that have been exported will display a confirmation icon and the name of your ATS in their SeekOut profile.
Check the box Include previously exported candidate(s) if you're exporting the same candidates to your ATS again.
Note: Workable does support duplicate check functionality. If you export the same candidate twice, Workable will only update the candidate if you're exporting them to a new job.
What fields are sent from SeekOut to Workable?
Candidate
Name
Headline
Email
Address(es)
Candidate Folder (e.g. Active)
Social Media URL(s)
Source
Education
School
Degree
Start/End Dates
Field of Study
Experience
Company
Title
Start/End Dates
Current Job (boolean value)
Job Filtering
When setting up the integration, we will only show jobs labeled as Published
What do dummy emails look like?
When you check the box "Generate dummy email addresses" before exporting to your ATS, then SeekOut will create email addresses and send them along with each candidate who doesn't already have an email associated with their SeekOut profile.
The email addresses generated by SeekOut will look similar to these examples:
no-email--352233856@seekout.example.comno-email--828794187@seekout.example.comno-email-1047659244@seekout.example.com
Other Information
SeekOut integrates with many other HR systems. If you need help setting up an integration or need assistance troubleshooting, please contact support@seekout.com.