ūü§Ě Workable | Export

SeekOut integrates with Workable, allowing you to export candidate data from SeekOut and turn it into Workable candidate profiles complete with contact information and work/education history. Candidate data can be sent to Workable as prospects, or they can be attached to an existing job.

This feature is available for users with Essential, Professional, or Enterprise licenses.

SeekOut integrates with Workable, allowing you to export candidate data from SeekOut and turn it into Workable candidate profiles complete with contact information and work/education history. Candidate data can be attached to an existing job, or they can be sent as prospects to your Talent Pool in Workable.

This article covers how to set up your integration, as well as how to export candidate info from SeekOut to Workable.

Setting up the Workable Integration

Before You Begin

You'll need an Authentication Token and your API HostName from your Workable account.

Generate a New Authentication Token

Click here to open your Workable Integrations page and click Generate new token. After a brief moment, your new access token will appear. 

Screenshot of generating new API authentication token in Workable

Copy this token somewhere safe; you'll be entering it into SeekOut.

Find Your API HostName

Login to your Workable account and visit the Company Profile Settings page. Find your Subdomain below your Company name.

Screenshot of finding your API HostName in Workable

Save this subdomain to a safe place; you'll need to enter this into SeekOut.

Accessing Integrations

Click your name at the bottom left of the SeekOut dashboard, then select Integrations.

Click your name at the bottom left of the SeekOut dashboard and select Integrations to open the integrations page.

Don't see the Integrations option in your menu? Contact your Customer Success Manager or support@seekout.com and ask to enable ATS integrations for your org.

Connecting to Workable

On the Integrations page, click + Add a Connection. Locate Workable from the list of integrations and click the Connect button.

Note: If you have set up an integration previously, click the + next to the list of integrations at the top of the page to open the Add a Connection pop-up.

On the Capabilities tab, check the box next to Export. Check Export only as Prospects if you choose not to export candidates to job pools in your ATS.  Click Confirm Choices to continue to the next step.

On the Credentials tab, enter your Auth Token. In the API HostName field, enter the following:

https://[subdomain].workable.com

Replace [subdomain] with the Subdomain you saved from your Workable account.

Click Submit to save your credentials. SeekOut will automatically attempt to verify your connection. When successful, Workable will appear at the top of your Integrations page with a green check mark.

Removing the Integration

On the Integrations page, click the arrow next to a connected integration to Edit or Remove the integration from your SeekOut account.

Testing Your Integration

SeekOut automatically tests your integration after the first time you set it up. Select a job from the dropdown list and click Send Test Candidate to export a test candidate to your ATS.

When successful, Workable will appear under the section My Organization's Integrations with the label "Connected." Test your integration again at any time by returning to the integrations page, clicking the three-dot menu next to the name, selecting Edit, and then click Test.

What do I do if my test was unsuccessful?

Confirm that your info is entered correctly in the integration pop-up. If you make any changes to your info, click Save first and then click Test to try again with your updated credentials.

If you've confirmed your connection info is correct and you're still unable to connect, reach out to your Customer Success Manager or email support@seekout.com for assistance.

Exporting from SeekOut to Workable

Note: Workable requires each candidate to have an email address before you can export them from SeekOut.

Use the Get Email button on a profile to obtain their contact info, or check the box Generate dummy email addresses for candidates in the confirmation pop-up before exporting.

Recommended: Export from a project

To export all candidates in a project to Workable, go to your SeekOut project, click the Export icon and choose Export All to Workable.

Contact information such as email addresses and phone numbers will only appear in your export if you click Get Email for All and Get Phone for All before exporting.

Alternatively, you can export select candidates from SeekOut by clicking the box next to their profile, clicking Export and then selecting Export X to Workable. With both methods, clicking Export to Workable will cause a pop-up window will appear.

You can select a job from the dropdown menu or export the candidates as prospects. Candidates that are exported as prospects will be added to your Talent Pool in Workable.

If you don't have email addresses for all candidates, check the box Generate dummy email addresses for candidates. Click the Export button to export candidates to Workable. When successful, you will see a confirmation pop-up message that says "Export Complete."

Additional Notes

Duplicate Profiles

By default, SeekOut will not transmit profiles that have already been successfully exported. Candidates that have been exported will display a confirmation icon and the name of your ATS in their SeekOut profile.

Check the box Include previously exported candidate(s) if you're exporting the same candidates to your ATS again.

Note: Workable does support duplicate check functionality. If you export the same candidate twice, Workable will only update the candidate if you're exporting them to a new job.

What fields are sent from SeekOut to Workable?

  • Candidate

    • Name

    • Headline

    • Email

    • Address(es)

    • Candidate Folder (e.g. Active)

    • Social Media URL(s)

    • Source

  • Education

    • School

    • Degree

    • Start/End Dates

    • Field of Study

  • Experience

    • Company

    • Title

    • Start/End Dates

    • Current Job (boolean value)

What do dummy emails look like?

When you check the box "Generate dummy email addresses" before exporting to your ATS, then SeekOut will create email addresses and send them along with each candidate who doesn't already have an email associated with their SeekOut profile.

When you check the box 'Generate dummy email addresses' before exporting candidates, then SeekOut will create fake email addresses for any candidates who don't already have an email associated with their profile.

The email addresses generated by SeekOut will look similar to these examples:

  • no-email--352233856@seekout.example.com

  • no-email--828794187@seekout.example.com

  • no-email-1047659244@seekout.example.com

Other Information

SeekOut integrates with many other HR systems. If you need help setting up an integration or need assistance troubleshooting, please contact support@seekout.com.