ūü§Ě Invenias | Export

SeekOut integrates with your Invenias account, allowing you to export candidate data from SeekOut and turn them into profiles complete with contact information and work/education history. Candidates can be sent to Invenias as simple prospects, or they can be attached to an existing job.

SeekOut integrates with your Invenias account, allowing you to export candidate data from SeekOut and turn them into profiles complete with contact information and work/education history. Candidates can be sent to Invenias as simple prospects, or they can be attached to an existing job.

This article covers how to set up your integration, as well as how to export candidate info from SeekOut to Invenias.

Setting up the Invenias Integration

Before You Begin

You'll need the following information from your Invenias account:

  • Endpoint

  • Client ID

  • Client Secret

Generating the Client Secret and Client ID from Invenias

  1. Log into your Invenias account. Once logged in, copy the URL in the address bar. This is your Endpoint. Copy this to a safe place.

    • It should look similar to https://yourCompany.invenias.com where yourCompany is replaced with the name of your company or organization.

  2. Go to your Invenias API page. The URL for the page should be https://yourCompany.invenias.com/api/swagger/index where yourCompany is replaced with the name in your Endpoint.

    Navigate to the API page for Invenias. Make sure to replace the highlighted 'yourCompany' with the company name from your Invenias URL.

  3. Double click on api_key in the search box at the top right. An API key will be generated in this box.

    • You may be asked to login to your Invenias account again for security purposes.

  4. Scroll down to ThirdPartyApplications and click to expand it.

  5. Click on POST - /api/v1/thirdpartyapplications to expand it. Enter the following in the Request box and click the button Try it out!

    • { "Expiration": "OneYear", "Name": "seekout", "ReplyUrl": "https://app.seekout.io/api/ats/oauth-finish/invenias", "FlowType": "Code" }

  6. This will generate your Client ID and Client Secret in the Response Body field. Copy these to a safe place, you'll be entering them into SeekOut.

Note: Your credentials will have an expiration date based on the Expiration field which will be confirmed in the response body.

Accessing Integrations

Click your name at the bottom left of the SeekOut dashboard, then select Integrations.

Click your name at the bottom left of the SeekOut dashboard and select Integrations to open the integrations page.

Note: Don't see the Integrations option in your menu? Contact your Customer Success Manager or support@seekout.com and ask to enable ATS integrations for your org.

On the Integrations page, click + Add a Connection to open the list of applicant tracking systems. If you've set up an integration with SeekOut before, your current integrations will be listed on this page. Click the plus sign + at the top of the page to open the ATS list.

If you already have an integration set up, you can add a new integration by clicking the plus sign at the top of the Integrations page.

Connecting to Invenias

On the Integrations page, click + Add a Connection. Locate Invenias from the list of integrations and click the Connect button.

Note: If you have set up an integration previously, click the + next to the list of integrations at the top of the page to open the Add a Connection pop-up.

On the Capabilities tab, check the box next to Export. Click Confirm Choices to continue to the next step.

On the Credentials tab, enter your Endpoint, Client ID, and Client Secret from Invenias.

Click Submit to save your credentials. SeekOut will automatically attempt to verify your connection. When successful, Invenias will appear at the top of your Integrations page with a green check mark.

Removing the Integration

On the Integrations page, click the arrow next to a connected integration to Edit or Remove the integration from your SeekOut account.

Integration Connection Test

The first time you set up your integration, SeekOut will try to send a test candidate to your ATS to make sure the integration is connecting properly. If the test succeeds, find the candidate in your ATS and remove them. If the test fails, click Edit Connection to re-enter your credentials and test again.

Authentication

Invenias uses OAuth and requires you to authenticate your connection before exporting for the first time.

Authenticate while on a Search page

While searching for candidates, click More at the top right of the candidate list. Click Authenticate with Invenias and login to your Invenias account. Authentication will automatically happen after you login.

Authenticate from within a Project

While in a SeekOut project and click Export at the top right of your candidates. Click Authenticate with Invenias and login to your Invenias account. Authentication will automatically happen after you login.

Exporting from SeekOut to Invenias

To export all candidates in a project to Invenias, go to your SeekOut project, click the Export icon and choose Export All to Invenias.

Contact information such as email addresses and phone numbers will only appear in your export if you click Get Email for All and Get Phone for All before exporting.

Alternatively, you can export select candidates from SeekOut by clicking the box next to their profile, clicking Export and then selecting Export X to Invenias. With both methods, clicking Export to Invenias will cause a pop-up window will appear.

You can select a job from the dropdown menu or export the candidates as prospects. If your ATS does not support candidate profiles without email addresses, check the box Generate dummy email addresses for candidates. Click the Export button to export candidates to Invenias. If successful, you will see a confirmation pop-up message that says "Export Complete."

Other Information

SeekOut integrates with many other HR systems. If you need help setting up an integration or need assistance troubleshooting, please contact support@seekout.com.